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FREQUENTLY ASKED QUESTIONS

Where can I find the cost to hire a space?

Please contact our events team for a personalise quote. events@peibriplace.com.au

If your event or access times change from the times included in your hiring agreement you may be required to pay additional venue hire fees. If this occurs, please notify our event manager via events@peibriplace.com.au as soon as possible.

 

Bookings can be made as far in advance as you wish.

How much notice do you need to accommodate a booking on short notice?

If your booking request is within 7 days please contact the our events manager on 02 4081 2966 and we will do our best to accommodate you. Please note all venue hire and catering payments must be paid prior to the event.

 

Bookings are not confirmed until a deposit is paid. In the event that someone else requests a booking for the date you require, you will be given 24hrs to pay your deposit to confirm your booking. 

What is included with the venue hire?

  • Room setup (including tables and chairs) as requested

  • Tea, Coffee, Water and table mints

  • Cordless microphone and lectern

  • 86” Bluetooth HDi TV

  • Complimentary Wi-Fi, flipchart, whiteboard, notepads & pens upon request

  • Table linen, crockery and glassware is included for catered events

  • Venue staff are also included in your venue hire and will be on call for the duration of your event

Additional audio-visual equipment or lighting will attract extra charges.

 

 

  • Catering

  • AV equipment in excess of that listed above

  • AV technicians

  • Lighting

  • Decorations

  • Entertainment

 

To confirm your venue hire booking you will need to pay a 20% deposit of the full function amount and signed venue hire agreement. If you have received a quote and would like to confirm your booking please, accept the quote via the xero link and our events manager will send you a venue hire agreement to read and sign.

Site visits can be arranged Monday to Friday. Please contact the events manager to schedule a time.

All spaces within Peibri Place are airconditioned. An added bonus is the lovely breeze off the harbour.

 

 

Most bands, DJ and entertainers are allowed. All third party suppliers must provide a copy of their public liability insurance to Peibri Place and depending on the nature of the activity may be required to submit SWIMS or a risk assessment.

Please contact the events manager if you have any specific security concerns or requirements.

 

 

Please refer your venue hire agreement.

 

Yes, however it is not mandatory for hirers to utilise our stylist. 

 

Yes, you are welcome to use an external decorator. They will need to provide a copy of their public liability insurance to Peibri Place and you will need to ensure that they are able to complete the set up and pack down of all décor within the venue access times booked for your event.

Yes, you are welcome to provide your own décor. Please see the restrictions on décor below. Any decorating done above head height needs to be completed by an insured decorator.

 

Decorations need to be set up within the access time as written in your hiring agreement. This also applies to third party suppliers such as decorators, AV suppliers or entertainment.
 

  • Decorations hung above head height need to be installed by a professional decorator.

  • Candles and tea lights must be contained in holders (glass votive).

  • Adhesives such as sticky tape should not be used on painted venue surfaces.

  • You must receive written permission to include the following items: confetti, rice, rose petals, bubbles, floor standing candelabras, unweighted helium balloons (as they interfere with fire alarms), special effects, open flame.

  • All electrical items such as fairy lights must be tagged and tested.

  • The use of smoke/haze machines is not permitted.

  • All decorations must be set up and removed within the access period of your venue hire. Newcastle Venues does not have space to store decorations on the premises.

  • event staff cannot be responsible for the set up or pack down of decorations.

 

Self-catering is not permitted within Peibri Place.

 

BYO alcohol is not permitted at Peibri Place.

What happens if I need to change my event or access times?

How far in advance can bookings be made?

How long are bookings held for without a deposit?

What isn't included with the venue hire?

What do I have to do to confirm a booking?

Which days can I come and view a space?

Are all the spaces air-conditioned?

What sort of entertainment am I allowed for my event?

Do you have security at the venue?

How much notice do I have to give to cancel a booking?

Does Peibri Place offer styling and decorating?

Can I use my own stylist/decorator?

Can I do my own decorating?

What time can I access the venue to set up my decorations?

Are there any restrictions around what types of decorations I can have in the venue?

Am I permitted to bring my own caterer?

Am I allowed to bring in my own alcohol?

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